Privacy Policy

Who we are

NL-Videography is a wedding videography business based in Driffield, East Yorkshire, run by Nicholas Leigh We are the data controller for the personal information described in this policy, which means we decide how and why it is used.

If you have any questions about your information, email us at info@nl-videography.co.uk.

What information we collect

Enquiries: your names, email address, phone number, wedding date, venue, the package you are interested in and anything else you tell us, through our website contact form, at wedding fairs, by email or on social media.
Bookings: the details in your contract, billing address, payment records and your wedding-day plans (timings, supplier contacts, special requests).
Your wedding day: video footage and audio of you, your guests and your venue, including ceremony vows and speeches, and photographs when you book a joint video and photo package.
Website visits: technical information such as your IP address, browser, device, pages viewed and how you arrived at our site, collected through cookies and similar technologies (see Cookies and advertising below).

How we use your information

UK data protection law requires a lawful basis for each use of your information. Ours are:

What we do

Reply to your enquiry, check availability and send quotes

Send follow-up emails about your enquiry

Manage your booking, film your wedding and deliver your films

Take payments and keep accounting records

Share films and stills in our portfolio and on social media

Measure and improve our website and advertising

Lawful basis

Legitimate interests (responding to people who contact us)

Legitimate interests; you can ask us to stop at any time

Contract

Contract and legal obligation

Consent, which you can withdraw (see Your films and photos)

Consent, given through our cookie banner

Cookies and advertising

Our website is built on Wix, which uses essential cookies to make the site work. With your consent, we also use the Meta Pixel and Meta Conversions API from Meta Platforms Ireland Ltd (Facebook and Instagram).

These tools tell us when someone who saw or clicked one of our Facebook or Instagram ads visits our site or sends an enquiry. We use this to measure which ads work and to show our ads to people likely to be interested, including people similar to those who have already enquired.

When you submit our enquiry form, your email address and phone number may be shared with Meta in a scrambled (hashed) form so it can match the visit to a Facebook or Instagram account. Meta does not use this to read your contact details, and it handles the data under its own Privacy Policy.

You can say no to these cookies in our cookie banner, change your choice at any time using the cookie settings link at the bottom of our site, and control the ads you see in your Facebook ad preferences.

Who we share it with

We never sell your information. We only share it with the people and services we need to run the business:

Who

Why

Our partner photographer

To plan and photograph your wedding, when you book a joint video and photo package

Hosts our website and enquiry form

Wix

Studio Ninja

MediaZilla

Our client management system, which stores enquiries, contracts, invoices and emails

Hosts your online gallery so you can watch and download your films

Meta (Facebook and Instagram)

Advertising measurement, only with your cookie consent

Payment providers and our accountant

To take payments and keep legal financial records

We may also share information if the law requires it.

Your films and photos

We love sharing our work, so with your agreement we may use clips and stills from your wedding on our website, Instagram, Facebook, YouTube, in adverts and on screens at wedding fairs and venues.

If you would rather we did not, tell us when you book or at any time afterwards by emailing info@nl-videography.co.uk. We will stop using your footage in new posts and adverts and remove existing posts where we reasonably can.

How long we keep it and how we protect it

Information

How long we keep it

Enquiries that do not book

Up to 2 years after your wedding date, then deleted

6 years after the end of the tax year, as UK tax law requires

Contracts, invoices and payment records

Your films and raw footage

3 years after your wedding, so we can help if you lose your copy

Your rights

Under UK data protection law you can ask us to:

give you a copy of the information we hold about you
correct anything that is wrong
delete your information, where we do not need to keep it by law or under our contract
stop or limit how we use it, including stopping marketing emails
send your information to you or another business in a usable format

You can also withdraw consent you have given, such as for cookies or for using your footage. Email info@nl-videography.co.uk and we will reply within one month.

If you are unhappy with how we handle your information, please tell us first. You also have the right to complain to the Information Commissioner's Office (ICO) on 0303 123 1113.

We may update this policy from time to time. The date at the top shows when it was last changed.